Excel spreadsheet commands

  • F1 Displays the Office Assistant or (Help > Microsoft Excel Help)
  • F2 Edits the active cell, putting the cursor at the end
  • F3 Displays the (Insert > Name > Paste) dialog box
  • F4 Repeats the last worksheet action (Edit > Repeat)
  • F5 Displays the (Edit > GoTo) dialog box
  • F6 Moves to the next pane in a workbook (if the window is split)
  • F7 Displays the (Tools > Spelling) dialog box
  • F8 Toggles whether to extend a selection with the arrow keys
  • F9 Calculates All the worksheets in All the open workbooks
  • F10 Toggles the activation of the Menu Bar
  • F11 Displays the (Insert > Chart) dialog box that creates a chart (on a chart sheet) using the highlighted range
  • F12 Displays the (File > Save As) dialog box
  • Shift + F2 Inserts or edits a cell comment (Insert > Comment)
  • Shift + F3 Displays the (Insert > Function) dialog box
  • Shift + F4 Repeats the last Find, the same as (Edit > Find Next)
  • Shift + F5 Displays the (Edit > Find) dialog box
  • Shift + F6 Moves to the previous pane in a workbook (if the window is split)
  • Shift + F8 Toggles between switching Add Mode on or off*
  • Shift + F9 Calculates just the active worksheet
  • Shift + F10 Displays the (Shortcut) menu for the selected item
  • Shift + F11 Inserts a new worksheet (before the active sheet) into the active workbook (Insert > Worksheet)
  • Shift + F12 Saves, Displays the (File > Save As) dialog box if a new workbook
  • Ctrl + F1 Closes and reopens the current task pane (ribbon in 2007)
  • Ctrl + F2 Print Preview
  • Ctrl + F3 Displays the (Insert > Name > Define) dialog box
  • Ctrl + F4 Closes the selected workbook window
  • Ctrl + F5 Restores the size of the active workbook or window
  • Ctrl + F6 Moves to the next open workbook or window
  • Ctrl + F7 Activates the Move window command
  • Ctrl + F8 Activates the Resize window command
  • Ctrl + F9 Minimises the size of the active workbook or window
  • Ctrl + F10 Maximises the size of the active workbook or window
  • Ctrl + F12 Displays the (File > Open) dialog box
  • Alt + F1 Creates a chart (on a chart sheet) using the highlighted range
  • Alt + F2 Displays the (File > Save As) dialog box
  • Alt + F4 Closes all the workbooks (saving first) and exits Excel (File > Exit)
  • Alt + F8 Displays the (Tools > Macro >Macros) dialog box
  • Alt + F11 Toggles between the Visual Basic Editor window and and the Excel window
  • Alt + Ctrl + F9 Calculates All cells on All worksheets in All workbooks
  • Alt + Shift + F1 Inserts a new worksheet (before the active sheet) into the active workbook (Insert > Worksheet)
  • Alt + Shift + F2 Displays the (File > Save As) dialog box
  • Alt + Shift + F4 Closes all the workbooks (saving first) and exits Excel (File > Exit)
  • Alt + Shift + F10 Displays the drop-down menu for the corresponding smart tag
  • Alt + Shift + F11 Activates the Microsoft Script Editor window
  • Ctrl + Shift + F3 Displays the (Insert > Name > Create) dialog box
  • Ctrl + Shift + F6 Moves to the previous open workbook or window
  • Ctrl + Shift + F10 Activates the Menu Bar or Shortcut Characters in 2007
  • Ctrl + Shift + F12 Displays the (File > Print) dialog box
  • Ctrl + 0 Hides the columns in the current selection
  • Ctrl + 1 Displays the formatting dialog box
  • Ctrl + 2 Toggles bold on the current selection
  • Ctrl + 3 Toggles italics on the current selection
  • Ctrl + 4 Toggles underlining on the current selection
  • Ctrl + 5 Toggles the strikethrough of text on the current selection
  • Ctrl + 6 Toggles between hiding, displaying
  • Ctrl + 8 Toggles the display of Outline symbols on the active worksheet
  • Ctrl + 9 Hides the rows in the current selection (Format > Row > Hide)
  • Ctrl + Shift + 0 Unhides the columns in the current selection
  • Ctrl + Shift + 2 Enters the value from the cell directly above into the active cell
  • Ctrl + Shift + 8 Selects the current region (surrounded by blank rows and columns)
  • Ctrl + Shift + 9 Unhides the rows in the current selection
  • Ctrl + A Displays formula palette given a function name or selects the whole worksheet or current date
  • Ctrl + B Toggles bold on the current selection
  • Ctrl + C Copies the current selection to the clipboard
  • Ctrl + D Copies the first cell in the selection downwards
  • Ctrl + F Displays the Find dialog box
  • Ctrl + G Displays the GoTo dialog box
  • Ctrl + H Displays the Replace dialog box
  • Ctrl + I Toggles italics on the current selection
  • Ctrl + K Displays the Insert Hyperlink dialog box
  • Ctrl + L Displays the Create Table dialog box
  • Ctrl + N Creates a new workbook
  • Ctrl + O Displays the Open dialog box
  • Ctrl + P Displays the Print dialog box
  • Ctrl + R Copies the leftmost cell in the selection to the right
  • Ctrl + S Saves, Displays the Save As dialog box if a new workbook
  • Ctrl + U Toggles underlining on the current selection
  • Ctrl + V Pastes the entry from the clipboard
  • Ctrl + W Closes the active workbook or window
  • Ctrl + X Cuts the current selection to the clipboard
  • Ctrl + Y Repeats the last workbook action
  • Ctrl + Z Undo the last workbook action
  • Ctrl + Shift + F Activates the Font Tab of the format cells
  • Ctrl + Shift + O Selects all the cells with comments
  • Ctrl + Shift + P Activates the Font Size tab of the format cells
  • Enter Enters the contents of the active cell and moves to the cell below (by default)
  • Shift + Enter Enters the contents of the active cell and moves to the cell above (by default)
  • Tab Enters the contents of the active cell and moves one cell to the right
  • Shift + Tab Enters the contents of the active cell and moves one cell to the left
  • Alt + = Enters the SUM() function (AutoSum) to sum the adjacent block of cells
  • Alt + 0128 Enters the euro symbol (€) (using Number keypad)
  • Alt + 0162 Enters the cent symbol (¢) (using Number keypad)
  • Alt + 0163 Enters the pound sign symbol (£) (using Number keypad)
  • Alt + Enter Enters a new line (or carriage return) into a cell
  • Ctrl + ' Enters the contents from the cell directly above into the active cell
  • Ctrl + Shift + 2 Enters the value from the cell directly above into the active cell
  • Ctrl + ; Enters the current date into the active cell
  • Ctrl + Shift + ; Enters the current time into the active cell
  • Ctrl + Shift + Enter Enters the formula as an Array Formula
  • Shift + Insert Enters the data from the clipboard
  • Alt + Down Arrow Displays the Pick From List drop-down list Esc Cancels the cell entry and restores the original contents
  • Delete Deletes the selection or one character to the right
  • Backspace Deletes the selection or one character to the left Shift + Delete Cuts the selection to the clipboard
  • Ctrl + Delete Deletes text to the end of the line Ctrl + - Displays the Delete dialog box
  • Ctrl + Shift + = Displays the Cells dialog box
  • Ctrl + \ Selects the cells in a selected row that do not match the value in the active cell
  • Ctrl + Shift + \ Selects the cells in a selected column that do not match the value in the active cell
  • Ctrl + / Selects the array containing the active cell ??
  • Alt + ; Selects the visible cells in the current selection
  • Ctrl + Shift + (8 or *) Selects the current region (surrounded by blank rows and columns)
  • Ctrl + * Selects the current region (using the * on the number keyboard)
  • Ctrl + [ Selects all the cells that are directly referred to by the formula in the active cell (precedents)
  • Ctrl + Shift + [ Selects all the cells that are directly (or indirectly) referred to by the formula in the active cell
  • Ctrl + ] Selects all the cells that directly refer to the active cell (dependents)
  • Ctrl + Shift + ] Selects all the cells that directly (or indirectly) refer to the active cell
  • Ctrl + Shift + Page Down Selects the active worksheet and the one after it
  • Ctrl + Shift + Page Up Selects the active worksheet and the one before it
  • Ctrl + Shift + Spacebar Selects all the objects on the worksheet when an object is selected or selects the whole worksheet
  • Ctrl + Spacebar Selects the current column
  • Shift + Arrow keys Selects the active cell and the cell in the given direction
  • Shift + Backspace Selects the active cell when multiple cells are selected
  • Shift + Spacebar Selects the current row
  • Ctrl + Shift + Arrow Key Extends the selection to the next cell adjacent to a blank cell in that direction
  • Ctrl + Shift + End Extends the selection to the last used cell on the worksheet
  • Ctrl + Shift + Home Extends the selection to the beginning of the worksheet
  • Shift + Arrow Keys Extends the selection by one cell in that direction
  • Shift + Home Extends the selection to the first column
  • Shift + Page Down Extends the selection down one screen
  • Shift + Page Up Extends the selection up one screen
  • End + Shift + Arrow Keys Extends the selection to the next non-blank cell in that direction
  • End + Shift + End Extends the selection to the last cell in the current row*
  • End + Shift + Home Extends the selection to last used cell on the worksheet
  • Alt + ' Displays the Style dialog box
  • Ctrl + Shift + ( ' or ) Applies the Time format "hh:mm" to the selection
  • Ctrl + Shift + (1 or !) Applies the Comma separated format "#,##0.00" to the selection
  • Ctrl + Shift + (4 or $) Applies the Currency format "£#,##0.00" to the selection
  • Ctrl + Shift + (5 or %) Applies the Percentage format "0%" to the selection
  • Ctrl + Shift + (6 or ^) Applies the Exponential format "#,##E+02" to the selection
  • Ctrl + Shift + (# or ~) Applies the General format to the selection
  • Ctrl + (# or ~) Applies the Custom Date format "dd-mmm-yy" to the selection
  • Ctrl + Shift + (7 or &) Applies the outline border to the selection
  • Ctrl + Shift + (- or _ ) Removes all the borders from the selection
  • Arrow Keys Moves to the next cell in that direction
  • Ctrl + Tab Moves to the next open workbook or window
  • Alt + Tab Moves to the next application open on your computer
  • Alt + Shift + Tab Moves to the previous application open on your computer
  • Enter Moves to the cell directly below
  • Tab Moves to the next cell on the right (or unprotected cell)
  • Home Moves to the first column in the current row
  • End + Arrow Keys Moves to the next non empty cell in that direction
  • End + Enter Moves to the last cell in the current row that is not blank
  • End + Home Moves to the last used cell on the active worksheet*
  • End + Home Moves to the last used cell on the active worksheet*
  • Page Down Moves to the next screen of rows down
  • Page Up Moves to the previous screen of rows up
  • Shift + Enter Moves to the cell directly above (opposite direction to Enter)
  • Shift + Tab Moves to the cell directly to the left (opposite direction to Tab)
  • Alt + Page Down Moves you one screen of columns to the right
  • Alt + Page Up Moves you one screen of columns to the left
  • Ctrl + Home Moves to cell "A1" on the active sheet
  • Ctrl + End Moves to the last used cell on the active worksheet*
  • Ctrl + Up Arrow Moves to the first row in the current region
  • Ctrl + Down Arrow Moves to the last row in the current region
  • Ctrl + Left Arrow Moves to the first column in the current region
  • Ctrl + Right Arrow Moves to the last column in the current region
  • Ctrl + Page Up Moves to the previous worksheet in the workbook
  • Ctrl + Page Down Moves to the next worksheet in the workbook
  • Ctrl + Shift + Tab Moves to the previous open workbook or window
  • Scroll Lock + Arrow Keys Moves the workbook or window one cell the corresponding direction
  • Scroll Lock + End Moves to the last cell in the current window
  • Scroll Lock + Home Moves to the first cell in the current window
  • Scroll Lock + Page Down Moves you down one screen (current selection unchanged
  • Scroll Lock + Page Up Moves you up one screen (current selection unchanged)
  • Enter Moves from top to bottom within a selection
  • Tab Moves from left to right within a selection
  • Ctrl + . Moves clockwise to the next corner within a selection
  • Shift + Tab Moves from right to left within a selection (opposite direction to Tab)
  • Alt + Ctrl + Left Arrow Moves to the left between non adjacent cells in a selection
  • Alt + Ctrl + Right Arrow Moves to the right between non adjacent cells in a selection = Starts a Formula
  • Ctrl + ` Toggles between the value layer and the formula layer
  • Ctrl + Insert Copies the current selection to the clipboard
  • Ctrl + Shift + ( Unhides any hidden rows within the selection
  • Ctrl + Shift + ) Unhides any hidden columns within the selection
  • Ctrl + Shift + \ Select unequal cells

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